For comprehensive details about reservations, usage, setup guidelines, policies, fees, and more, refer to the Kelly Center’s official Facility Policies and Procedures Manual.

📄 View or download the current Facility Policies and Procedures Manual (PDF).

📄 View or download the 2025–2026 Facility Policies and Procedures Manual (PDF). (effective June 1, 2025)

Follow these steps to reserve a room at the Kelly Center:

1. Go to the EMS website and sign in with your TCU credentials.
   (Use Google Chrome for best results.)
2. Click "Book Now" next to "Reserve space at the KELLY CENTER".
3. Enter the Date
   • Click "Recurrence" to book multiple dates for the same space.
4. Enter the event’s actual start and end times (setup and teardown are added automatically).
5. Click "Let Me Search For A Room", then:
   • Select setup type (if known).
   • Enter number of attendees.
6. Click "Search" to see available rooms.
7. Click any room name to view details (capacity, features, diagrams, images).
8. Click the "+" icon next to your desired room.
9. Confirm attendees and select a setup type.
10. Click "Add Room".
11. Repeat as needed to add more rooms to your reservation.
12. Click "Next Step" in the top right corner.
13. On the Services screen:
    • Select needed services.
    • Add special requests or notes (including custom setup/teardown time).
14. Click "Next Step" again.
15. Complete all required Reservation Details and agree to the Terms & Conditions.
16. Click "Create Reservation" to submit your request.

📄 View or download the full Reservation FAQ EMS Guide (PDF).

❓ Need help with your reservation?
Contact the Kelly Center team: kellycenter@tcu.edu or 817–257–7755.

Have questions? Explore key details on reservations, policies, and event planning.

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🕒 Hours & Access

• Operating Hours: Monday–Friday, 8:00 a.m.–5:00 p.m. Closed on University holidays.
• After-Hours Events: Facility reservations may be available Monday–Friday from 6:00 a.m.–10:00 p.m. and on weekends. Additional staffing charges apply based on event time and scope.

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📆 Reservations & Cancellations

• Advance Notice: Reservations must be made at least 48 hours in advance. For urgent requests, call 817–257–7778.
• Cancellations: Cancel at least 24 business hours prior to avoid setup fees.
• Reservation Changes: Spaces may be reassigned for optimal use. You will be contacted in advance if this happens.

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🍽️ Food, Drinks & Alcohol

• Catering Access: Use the northwest door for Cox Rooms and the porte-cochère for other areas. Prep areas vary by room.
• Alcohol Policy: Only Sodexo may serve alcohol. Submit a Request to Serve Alcohol Form at least 10 business days in advance.
• Food in the Justin Boardroom: Not permitted. Use another reservable space for meals.
• Linens: Not provided. Coordinate with your caterer or a rental company.

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🪄 Event Setup & Equipment

• Decorating Guidelines: No tape, tacks, glitter, or adhesives. Candles must be enclosed. Use only non-flammable centerpieces.
• A/V Setup:
  • Use 16:9 format for PowerPoint presentations.
  • Bring your own HDMI or VGA adapters for laptops.
  • USB-C adapters and presenter remotes may be available at the front desk.

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📋 Forms & Notifications

• Security Planning: Submit an Event Notification Form to TCU Police for events requiring security coordination.

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🚗 Parking

• Visitors: Park in Lot 6 or the Frog Alley Parking Garage.
• Faculty/Staff: Use your regular assigned campus parking areas.

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📋 Event Fees & Costs (Effective June 1, 2025)

Need a full breakdown? Download the full Reservation Rates & Policies Overview (PDF).

Room Rental	Free for internal TCU events without admission fees. Hourly charges apply for external or fee-based events. Lawn rentals billed at a flat rate.
Cleaning	$240–$810 based on attendance: 0–50: $240 • 51–100: $270 • 101–200: $320 • 201–300: $465 • 301–400: $510 • 401–500: $610 • 501+: $810
Staffing	Weekdays after 5 PM: $25/hr (internal) • $50/hr (external) Weekends: $50/hr Early morning (6–8 AM): $30–$60 per half-hour Before 6 AM or after 10 PM: $80 per half-hour
AV Assistant	$50/hr (if requested and approved)
Stage	$100 per section (includes stairs, skirt, handrail)
Printing	$0.25 B/W • $0.50 Color (8.5"x11")
Piano Usage	$75 flat rate (moving/tuning extra)

💡 Policy Notes:

• AV equipment is included free of charge unless dedicated staff is needed.
• Events with 50%+ TCU student attendees: cleaning fees are waived.
• Cancellations after setup may incur fees.
• See the 2025–2026 Facility Policies and Procedures Manual (PDF) for complete event policies.

📐 Explore the room capacities and setup options for all reservable spaces at the Kelly Center. These diagrams will help you choose the most suitable arrangement for your event.

🏢 Building Overview

• Room Capacities Overview
• Kelly Center Floor Plan

🛋️ Conference Rooms

• Megan M. Boschini Conference Room Setup Suggestions
• Murphy Conference Room Setup Suggestions
• Parrish Conference Room Setup Suggestions

🍽️ Cox Banquet Hall

• Cox Banquet – One Room Setup Suggestions
• Cox Banquet – Two Room Setup Suggestions
• Cox Banquet – Three Room Setup Suggestions

📄 View or download the full Kelly Center Room Guide and Capacity Packet (PDF).

🛟 For questions about reserving a room, please refer to the instructions above.

Still need help? Contact the Kelly Center team: kellycenter@tcu.edu or 817-257-7755.

For questions about alumni events or the alumni website, contact your Chapter or Club coordinator, or submit the Help Form .